Privacy policy.
Beeson & Beeson Ltd
Beeson & Beeson Ltd is a limited company incorporated in England and Wales (registered company number 06593091) and is a ‘controller’ under the General Data Protection Regulations and the Data Protection Act 1998.
Whose data do we hold?
We may hold data about the following people:
Employees
Customers and clients
Suppliers and service providers
Advisers, consultants and other professional experts
Complainants and enquirers
What data will we collect?
We will only collect information from you that is relevant to the matter that we are dealing with. In particular we may collect the following information from you which is defined as ‘personal data’:
Personal details
Financial details
Business activities of the person whose details we are processing
Special Categories
We do not collect information that is referred to as being in a ‘special category’.
Basis for processing
The basis on which we process your personal data is one or more of the following:
It is necessary for the performance of our contract with you
It is necessary for us to comply with a legal obligation
It is in our legitimate interests to do so
You have given us your consent (this can be withdrawn at any time by advising our data protection officer)
How will we use your data?
We may use your information for the following purposes:
Provision of services including advising and acting on behalf of clients
Promotion of our goods and services
Provision of education and training to customers and clients
Maintaining accounts and records
Supporting and managing staff
Who will we share your information with?
Current, past or prospective employers
Business associates
Trade associations and professional bodies
Suppliers and service providers
Ombudsman and regulatory authorities
Employment and recruitment agencies
Complainants and enquirers
Financial organisations
Debt collection and tracing agencies
Credit reference agencies
How long will we keep your information for?
Data Retention Policy
We will normally keep your information throughout the period of time that we do work for you and afterwards for a minimum period of six years pursuant to our terms and conditions of business as we are required to do by law.
Data Erasure Policy
Hard copies of your information will be destroyed at the end of the relevant retention period contained in your terms and conditions of business.
Digital data relating to your personal details such as your address telephone number and email along with copies of your identification, bank details and documents will be retained unless you request erasure pursuant to Article 17 of the GDPR.
Please contact Gareth Beeson our Data Protection Officer should you wish to request erasure.
Transfers to third countries
We may from time to time transfer your personal data to a country outside of the EEA.
Normally this will be necessary for the performance of your contract with us.
Sometimes we may transfer for other reasons and we will ensure that appropriate safeguards are in place at all times.
Security Arrangements
We shall ensure that all the information that you provide to us is kept secure using appropriate technical and organisational measures.
In the event of a personal data breach we have in place procedures to ensure that the effects of such a breach are minimised and shall liaise with the ICO and with you as required by the provisions contained in current legislation.
More information is available from the Data Protection Officer.
What rights do you have?
You have the following rights under the GDPR:
Right to be informed
Right of access
Right of rectification
Right to erasure
Right to restriction of processing
Right to data portability
Right to object
Rights concerning automated decision making and profiling
Right of access
You have a right to see the information that we hold about you
To access this you need to provide a request in writing to our Data Protection Officer, together with proof of identity
We will usually process your request free of charge and within 30 days however we reserve the right to charge a reasonable administration fee and to extend the period of time by a further two months if the request is manifestly unfounded or vexatious and/or is very complex.
Please contact our Data Protection Officer Gareth Beeson who will then provide you with a form to complete and return to us with proof of identification
Right to Erasure
You have a right to ask us to erase your personal data in certain cases (details may be found in Article 17 of the GDPR)
We will deal with your request free of charge and within 30 days but reserve the right to refuse to erase information that we are required to retain by law or regulation, or that is required to exercise or defend legal claims.
To exercise your right to erasure please contact our Data Protection Officer Gareth Beeson who will provide you with a form to complete with your proof of identification (copy passport or driving licence or other suitable photographic identification).
Who can you complain to?
If you are unhappy about how we are using your information or how we have responded to your request then initially you should contact the Data Protection Officer – Gareth Beeson
If your complaint remains unresolved then you can contact the Information Commissioner’s Office, details available at www.ico.org.uk